Notice for Employees and Job Applicants
Last updated October 10, 2026
This document is a working draft that is being reviewed by counsel. Text in [square brackets] is still to be confirmed.
Your employer or the restaurant you applied to uses Chef Nerd AI to run schedules, time, pay records, HR and hiring. This notice explains in plain words what the app records about people who work or apply there, who can see it, and what you can do. The restaurant, not Chef Nerd AI, decides what is collected about you; we process it for the restaurant.
What the app may collect about you
- Your name, contact details, job title, availability, schedule, shift swaps, call-outs, time-off requests, and the dates you were hired and left.
- Your clock-ins and clock-outs, breaks, and the code you scanned to punch.
- Pay rates, hours and pay stubs, and the tax and payroll forms the restaurant collects from you (for example W-4, I-9, W-9, bank details), if you give them.
- Your profile photo, and photos you take for checklists the restaurant assigns you (for example a cleaned station). Checklist photos may be compared by an AI with the restaurant's example photo, and a person decides what to do.
- Documents you sign electronically, with your typed or drawn name, the date, time and device, and training and policy acknowledgments.
- Check-ins, growth-plan reviews, ratings you give a trainer, feedback and concerns you send, and written notices.
- Your messages to the employee helper (Chef Benny). The restaurant's owners and admins can review these chats.
- If you apply for a job: your résumé, contact details, answers and consents, an AI-made summary or score that helps the restaurant read applications, and, only if you authorize it in writing, a background check.
Who can see it
- You can see your own schedule, pay stubs, documents and check-ins in your portal.
- Your managers, admins and the owner can see what the owner has allowed them to see. Pay and tax details are limited to the owner and anyone the owner explicitly allows.
- Chef Nerd AI and its service providers process it only to run the service for the restaurant (see our Privacy Policy and Subprocessors page). It is not sold and not used for advertising.
Phone calls and texts
If a restaurant uses an AI phone receptionist, calls to it may be recorded and transcribed, and the call will say so. Texts and phone notifications are sent only if you agree and can be turned off in Settings. Reply STOP to a text to opt out.
Your choices and rights
- You can turn phone notifications on or off in Settings and update your email and phone there.
- Depending on where you live, you may be able to ask the restaurant what it holds about you, to correct it, or to have it deleted, subject to records the restaurant must keep by law (for example payroll and I-9 records). Ask the restaurant first; they can find and export it in the app, and Chef Nerd AI will help them respond.
- For a background check you have the rights the Fair Credit Reporting Act gives you, including receiving a copy of the report and a chance to respond before an adverse decision.
- You will not be treated badly for using your privacy rights.
How long it is kept
The restaurant decides, within what the law requires. Chats with Chef Benny are deleted when you sign out and after one day at most.
Questions
Ask your manager or the restaurant owner first. You can also write to [email protected].